Application ends: August 31, 2024

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Job Description

Position Summary:

Boeing Distributions is seeking administrative support, will be based in Miami. This position will be responsible to manage several executives’ calendar, organizing meetings, travel arrangements and expense reports. Greet visitors onsite.

We are looking for an organized, detailed-oriented individual to work in our fast-paced environment.

Essential Job Duties and Responsibilities:

  • Responsible to coordinate and process domestic and international business travel arrangements, monitors designated business traveler’s logistics, generates expense reports and assists in reconciling corporate credit card charge.
  • Ensure timely and accurate reimbursement and verifies payment to corporate credit cards.
  • Collects and compiles data to provide visibility of status for traveler’s review and/or signature.
  • Creates, edits and maintains electronic and written communication. Tracks and maintains information relative to department and business operations.
  • Verbally communicates a wide variety of information to multiple audiences. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of time.
  • Tracks and maintains designated conference room schedules for availability and efficient use of resources.
  • Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources. Orders and maintains office supplies.
  • Plans and implements logistics for executive level internal and external events. Provides guidance for less experienced employees. Works under limited supervision.
  • Performs other duties as assigned.

Basic Qualifications (Required Skills and Experience)

  • 4-6 years of related work experience
  • Ability to communicate effectively and efficiently, both written and verbal
  • Ability to work in fast-paced environment
  • Ability to manage multiple and competing priorities
  • Ability work cross functionally with other areas of the business
  • Strong organizational, critical thinking and analytical skills; ability to read and interpret documents such as company policies and procedures.
  • Proficient in Microsoft Office (Word, Excel and Power Point)

Typical Education:

  • Education: Associate’s Degree – related field of study (Bachelor’s Degree preferred).
  • Experience in lieu of education

Boeing Distribution Services Workplace:

Boeing is a tobacco free workplace and smoking is prohibited while on the premise and in the building in order to provide a healthy work environment for all. To support employees interested in quitting the use of tobacco products, BDSI is offering the Quit for Life Program to all US employees.

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.