Application ends: August 31, 2024

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Job Description

Full job description

At Boeing, we innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. We’re committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Boeing Commercial Airplanes (BCA) is looking for a Mid-Level Office Administrator (Level C) to join the Supplier Quality team based out of Everett, Washington.

The ideal candidate has experience supporting executives, possesses a high degree of professionalism, and discretion. There are various locations within the Puget Sound area in which the candidate will be expected to report for the Office Administrator position. These locations include but are not limited to Everett, Washington, Renton, Washington, and Seattle, Washington. This role will include supporting executives in a dynamic environment while prioritizing each executive’s schedule and travel arrangements. In this role, you will be proactive, demonstrate a robust attention to detail, and possess the ability to adjust priorities efficiently and effectively. Lastly, the ideal candidate should have the ability to quickly familiarize themselves at a high level with new issue areas, while shifting from supporting work in one area to the next.

Position Responsibilities:

  • Prioritizes and schedules management-level employee time and availability for efficient use of time.
  • Performs the following tasks for managers on the executive payroll: coordinates and processes domestic and international business travel arrangements, monitors designated business traveler’s logistics, generates expense reports, and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards.
  • Collects and compiles data to provide visibility of status for traveler’s review and/or signature.
  • Creates, edits, and maintains electronic and written communication.
  • Tracks and maintains information relative to department and business operations.
  • Verbally communicates a wide variety of information to multiple audiences.
  • Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information.
  • Tracks and maintains designated conference room schedules for availability and efficient use of resources.
  • Coordinates with the appropriate focal(s) to support the acquisition and maintenance of resources.
  • Orders and maintains office supplies.
  • Plans and implements logistics for executive level internal and external events.
  • Works under limited supervision.

This position is a hybrid position that allows telecommuting. The selected candidate will be required to perform most work onsite in one of the listed locations.

This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee.

Basic Qualifications (Required Skills/Experience):

  • 3+ years of experience with experience with Microsoft Office software (Word, Excel, Access and PowerPoint)
  • 3+ years of experience coordinating and scheduling meetings

Preferred Qualifications (Desired Skills/Experience):

  • 3+ years of experience directly supporting senior/executive leaders
  • 3+ years of experience managing office supplies and conference room schedules
  • 3+ years of experience coordinating and processing business travel arrangements, generating expense reports and reconciling corporate credit card charges

Typical Education/Experience:
Education/experience typically acquired through basic education (e.g., High School diploma/GED) and typically 4 or more years’ related work experience or an equivalent combination of education and experience (e.g., vocational school/Associate+2 years’ related work, Bachelor, etc.).