(Senior) Data Management Assistant

December 27, 2023
Application ends: August 31, 2024

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Job Description

Join our journey towards excellence
As part of the Configuration Management department, you will be in dialogue with Developers, Project Managers, Production Technicians and Purchasers on a daily basis to ensure part and documentation management runs correctly.

Your responsibilities will cover:
• Performing administrative configuration management work such as:
• Work in IFS (Terma’s ERP system) and ensure Terma’s product data meets defined configuration requirements;
• Ensure correct creation and revision control of documents and parts in the ERP system;
• Ensure changes to documents and parts follow the defined change process;
• Create change orders in the ERP system;
• Ongoing administrative project assistance;
• Prepare analysis and recommend best case scenario;
• Support Change Management (ECR/ECO);
• Guidance in daily use of CM processes and tools;
• Contribute to development and review of CM processes and instructions;
• Test new ERP solutions;
• Superuser in ERP;
• Update and maintain data in ERP;
• Data analysis and number crunching;
• Experienced/Superuser in especially Excel and Powerpoint.

In addition, you must apply your knowledge of Data Management in our projects to different stakeholders in Terma. From time to time, you will also be involved in projects as a Project Assistant on one or more projects, as a part of the project team, where your contribution will be related to data management in the project.

What’s our company like?
We are an international company representing world class expertise, delivering complex and high-tech products. We value our colleagues and our meaningful contributions to securing people through advanced technology. During your onboarding in Terma you can expect a thorough introduction and training in our systems and processes, as well as a strong focus on teaching you useful new competences and further strengthening current ones, both professionally and personally. Our company culture is autonomous and engaging, and we acknowledge the importance of flexibility in a great working environment. On our different locations, we offer various social activities to bring all our colleagues together.

How to succeed in this position?
You have a relevant educational background, maybe combined with a background as a Technical Assistant or Coordinator in documentation and data management, or within process management. You have a profound interest in Configuration Management and is curious to apply your skills in a complex organization with many stakeholders. You have experience working in ERP systems (preferably IFS or SAP), and maybe even in relation to product development and production. You are familiar with the project management principles, and you have a natural process and project orientation.

On a personal note you:
• Work well in a team where you take pride in helping your colleagues and engaging in professional discussions in a constructive manner;
• Have an analytical approach to your tasks and work in a committed and passionate way;
• Take initiative and responsibility for solving tasks in time and always with a focus on quality;
• You are detail oriented;
• Have the drive to independently seek out information and share knowledge, as well as the ability to familiarize yourself with processes, create an overview and prioritize;
• Are supporting, structured and can coordinate and manage several things at the same time without losing track;
• Have a supporting nature and natural flair for delivering high quality administrative assistance;
• Have a loyal and dedicated work focus;
• Able to prioritize between multiple work tasks, always with a service minded approach;
• Good at communicating in an efficient and constructive way, both orally and in writing, english is a prerequisite;
• Willing to travel and eager to learn;
• Serviceminded and supportive administrative role with a curios and proactive mindset.